What is automated scheduling?

Automated scheduling is the process of using software to manage and book appointments without the need for manual input. It automatically handles tasks like checking calendar availability, sending invitations, and sending reminders. Automated scheduling eliminates the back-and-forth emails often involved in setting up meetings, which saves time and reduces errors.

What is online scheduling software used for?

Online scheduling software is used to simplify the process of booking appointments and meetings. It allows invitees to view availability, select a meeting time, and receive automatic confirmations — all from a centralized platform. Businesses use it to meet with prospects, manage clients and customer needs, interview candidates, and more, making it easy to organize schedules across vendors, clients, teams, and time zones.

Why use a scheduling tool?

A scheduling tool is essential for anyone who regularly books meetings or appointments to do their job. It simplifies the scheduling process by automating time-consuming tasks like coordinating availability, sending reminders, and managing cancellations. By using a scheduling tool, you can reduce scheduling conflicts, improve time management, and ensure that your calendar stays organized.

Unlike others in the online scheduling software space, Calendly was created to solve scheduling. By automating the scheduling process and integrating with the tools organizations use every day, Calendly frees up users’ time to focus on what matters most — whether that's closing deals, nurturing leads, delivering excellent customer service, or hiring top talent.

How does using scheduling software help my business?

Using scheduling software helps your business streamline operations, improve the customer experience, increase team meeting efficiency, and boost revenue. It reduces the time spent on administrative tasks, ensures meetings are scheduled quickly and accurately, prevents no-shows with automated reminders, and much more. More productive meetings and better relationships ultimately boost your business’s bottom line.

Scheduling

A better way to book appointments and meetings

Schedule meetings wherever, whenever, and however you work. Calendly makes finding time easy for everyone.

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Scheduling Capabilities

Smarter scheduling for every scenario

Book meetings wherever people find you

Make it easy for people to schedule from your website, LinkedIn, email, and beyond without extra steps or manual coordination.

Stay in control of your schedule

Only get booked when you want to be. Connect multiple calendars and fine-tune your availability with meeting buffers, custom schedules, and daily limits.

Easily handle every meeting scenario

Whether you’re booking one-on-one appointments, multi-host sales demos, or group classes, Calendly offers pre-built event types that make scheduling easy for everyone.

Scale scheduling across your team

Standardize scheduling with team templates, admin controls, routing forms, meeting distribution tools, and integrations that fold scheduling into existing workflows.

How it works

Easy and flexible scheduling

01 — Connect your calendars to avoid double bookings and only offer times you’re free. Works with Google, Outlook, and Microsoft Office.

02 — Customize your availability with preferred meeting hours, daily meeting limits, and built-in buffers and breaks to protect your time.

03 — Select a meeting template for one-on-one or multi-person meetings, and customize the location, description, branding, and other details.

04 — Share your booking link wherever people connect with you: email, social media, your website, and more. Invitees choose a time and the meeting is booked.